Tips for Planning & Designing Your Office Space

Planning your first office space can be exciting and overwhelming. To make this task manageable, break down the space into specific areas by task, need, interaction and workflow. This will help you better understand your needs, making furniture decisions less daunting.

Here are four tips to help you navigate how to design your first office space:

1. Create Zones

By creating zones you can identify and communicate where different types of work--like independent, focused work or collaborative work--will happen. Consider areas for informal social interactions and resource zones where tools and technology are readily available. Perform an audit to understand how much time employees would spend in each zone. Let those learnings guide your decision making.

2. Build Around Workflow

Set up your space to support work flow for a seamless work environment. Set up workspaces based on how employees interact and pass work to each other. Likewise, teams that need to work together out-loud should sit apart from teams who need quiet, focused heads down time as not to disturb them. You can even consider privacy tools such as turnstone's Campfire Screens and Sonet's sound masking to provide focused-space.

3. Public and Private

Consider the kind of internal and external visitor experience you want in your space. If possible add informal and private meeting spaces near your entrance so guests can easily meet with their host. For minimal disruption, keep employees’ office desks away from high traffic areas.

4. Meeting Space

Provide choice and control for your employees by offering a variety of meeting spaces. Think about types of meetings typical for your employees--polished presentations to customers, working sessions, video conferences, etc. Provide unique conference spaces for meetings. For working sessions, create a space with a big table and plenty of whiteboard or markerboard space to make collaboration easy.

As you plan for your first office space, consider these tips as you navigate setting up a work environment that meets all the needs of your employees and creates an inspiring space for ideas to thrive in.

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